The success of every company depends on how well its employees perform their tasks. Today, maximizing performance in the modern workplace – the home office – is one of the greatest struggles for many companies that weren’t previously accustomed to a Work From Home (WFH) regimen.
The great news is that even making minor changes can drastically improve productivity and office efficiency in a company. As a result, employees will be able to complete more high-quality work in less time while reducing the amount of time spent on non-essential tasks.
Here are five ways to maximize performance in the modern workplace and ensure that employee satisfaction and productivity are at their highest.
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How to Improve Performance While Working From Home
Create the Right Environment
People spend a significant amount of their day at work. To ensure employee productivity, companies must ensure that the workspace is laid out to encourage maximum efficiency. The home office should be equipped with fast equipment, excellent Wi-Fi connection, and, ideally, it should be away from any distractions. Companies should advise their employees on how to transform the workplace into a comfortable space where they can work and take breaks, as they’ve been used to for so many years. Also, comfortable chairs, anyone?
Optimize Communication
Every good manager is aware that communication is the key to a productive workforce. Even though emails are a good way of communication, there are tools designed to make communication even quicker and more efficient. For most businesses, tools like Zoom, Slack, or Microsoft Teams allow employees to chat or even make a call and settle a matter that might have taken hours of back-and-forth emails. For businesses that handle lots of data, tools such as TRUECHART and KPI-CHAT help get the job done in a fraction of the time (it previously took to handle the same type of communication).
Reduce Time Dedicated to Emails
Speaking of emails, a recent McKinsey study revealed that emails can take up nearly 28% of an employee’s time. In fact, email was revealed to be the second most time-consuming activity for workers, right after their job-specific tasks. To combat this, it is advised that employees dedicate time specifically for emails during their workday to limit the time and energy they waste on responding to messages. A good way to approach this is to handle any and all email work for an hour in the morning or evening – and never even think of emailing during the rest of the day.
Balance Work vs. Breaks
When employees spend too much time working without taking any breaks, their productivity will decrease. Luckily, there are numerous productivity techniques that can help resolve this issue, such as Pomodoro. The Pomodoro Technique is a time management method that encourages people to work for rather than against the clock. Pomodoro is the name for a working period that should last for 25 minutes. After completing one Pomodoro, employees take a five-minute break. After completing four Pomodoros, employees should take a longer break that lasts for about 15 to 20 minutes.
Use the Right Tools & Equipment
Last but not least, it is important to provide workers with adequate equipment and tools to complete their tasks effectively and on schedule. Nothing is more frustrating than wasting time waiting for documents to print because the office lacks a fast printer. High-quality, modern programs and equipment will undoubtedly make a massive difference and maximize performance in the workplace.
What other productivity and performance hacks would you add to the list? Let us know.
How is your organization improving performance in the modern workplace? TRUECHART helps to revolutionize industries and solve data collaboration problems efficiently along the entire value chain. Our solution supports best-in-class visualization, data-driven communication, and platform independence. Let’s partner up.
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